The title should include the name of the person/s, family/families, or corporate body predominantly responsible for the creation, assembly, accumulation, and/or maintenance of the materials. Most collections can be classified and titled according to 1) the name of the creator/s or collector/s and 2) the nature of the materials being described: personal papers, family papers, gallery records, association records, research collections, etc. What Kind of Collection is it and What Should it be Titled?ĪAA follows DACS guidelines (Section 2.3) for creating collection titles. It is acceptable only to establish series based on media format when the materials are unidentified. When possible, audiovisual and born digital media are arranged according to content and context, not media format. Item level arrangement within folders is not to be undertaken for most collections. Thus, staff will process most collections down to the series and file component levels only. The Archives’ minimal-level processing guidelines discourage the creation of complex sub-groupings, such as subseries and sub-subseries unless the collection is particularly large and/or complex. The default level for processing at the Archives of American Art is Level 2, minimal as outlined in Chapter 2 of the Processing Manual. However, often the true original order at the time of creation has been lost by the time the processing archivist begins to arrange the collection, particularly when dealing with legacy backlog collections or personal papers that either had no real order upon creation or have since been arranged by donors or family members. The tenant of original order in archival arrangement refers to preserving the original order and interrelationships among the archival materials-to whatever extent they still exist.
Respect des fonds instructs archivists to maintain the unity of a collection as created, as well as the evidence of the context of the collection’s creation. Respect des fonds and original order are the two basic underlying concepts of archival arrangement and, when possible, the arrangement of the collection should reflect the creator’s original order. Processing archivists arrange collection materials into series that document related activities or functions or that have common characteristics. Always discuss the options for arrangement and series titles with your supervisor. However, every archival collection is unique and not all materials will fit neatly into these series. These guidelines address the most common archival arrangement schemas at the Archives of American Art, presented as potential series. What Kind of Collection is it and What Should it be Titled?.
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